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How to Schedule Meetings Like a Pro Using Boomerang

Have you heard of Boomerang?

No, not the Australian aerofoil - the calendar scheduling tool! (But we find it just as fun.)

Boomerang is a smart gmail-based calendar tool designed for scheduling meetings between multiple people with multiple different schedules. It reduces the complicated "well, when are you free?" conversations to a simple 1-click response.

The beauty of this scheduling tool is that:

  1. It's free
  2. It operates right within your email inbox
  3. It is beautifully integrated with gmail

Say you want to schedule a lunch meeting. You open up Boomerang, which is linked directly to your Google calendar. Your commitments are visually blocked off as "busy", leaving the white space for places to schedule your potential meeting. You select three (or so) good time options for the meeting, and then send it off to your members.

The members will then receive one of two scheduling options.

The first lists a description of the event, and a calendar representation of your proposed times. The members can then select one or more times that work for them, and you will get instant feedback on what they have chosen.

Boomerang Calendar for Gmail

The second option involves two lists. The first list provides the dates you've chosen, along with options for the recipients to indicate "Yes, No, or Maybe."


As each recipient replies, real-time updates are provided to each recipient right within the email, with green indicating a "yes", yellow a "maybe", and red a "no:"

Boomerang Real Time Calendar Scheduling

When everyone has replied and you can pick the best time to meet, you can pick the event time and place within Boomerang, and it will then send out a calendar invite to everyone.

It's really as easy as that.

Click here to try it out!

Questions? Shoot us an e-mail or give us a call, and we'll be happy to help.

Jason Finn

Founder & Chief Geek

Jason has nearly 20 years of consulting experience, predominantly in the technology space. Most recently he was the COO and Director of Technology for Rich Casto & Company, a national training and consulting organization in the real estate industry.
As a consultant for IBM, PricewaterhouseCoopers LLP, and Envision Consulting Group (now IMS Health), Jason has served clients of all sizes, including Big Pharma, Fortune 500, and Global 1000 companies:

  • Allstate Insurance Company
  • AOL (America Online)
  • Astellas Pharmaceuticals
  • Eli Lilly and Company
  • Ford Motor Credit
  • Wockhardt USA (formerly Morton Grove Pharmaceuticals)
  • Norwich Union
  • PNC Bank
  • Reynolds and Reynolds

Sarunas Budrikas

Creative Director

Sarunas is a web design and development expert with hundreds of successful projects in his portfolio. He is passionate about delivering extraordinary user experiences for every client and consistently goes above and beyond everyone’s expectations. As an SEO expert and strategist, he can optimize your website, or app, to get the most out of it, day in and day out. Sarunas holds a degree in Electrical Engineering from Kaunas Technology University, in Lithuania. Sarunas now lives in Chicago, and calls it home.

Alexandra Olsavsky

Client Experience Specialist

Alex specializes in content generation and social media promotion for Geek | Chicago clients, helping to solidify their presence in the online community. This includes blog writing, graphic design, co-ordination and design of weekly newsletters, and active engagement on Facebook, Twitter, Google+, and LinkedIn. Outside of Geek, Alex is a classically-trained soprano who professionally performs around the city of Chicago (most recently with the Chicago Baroque Band, and with the Rolling Stones for their "50 and Counting" tour).