Make Your Professional Life More Efficient With Asana

Make Your Professional Life More Efficient with Asana

All the way back in 2014, we introduced you to Asana, which we called our “favorite task manager.”

Two years later, we thought it was time to talk about the powerful platform again. Because Asana has become more than just a task manager – it’s an intuitive digital workspace that boosts our team’s productivity every day, on the clock and off.

Here are four ways Asana can make your team more efficient:

1.) Make Task Management a Breeze

There is no more intuitive online tool for compartmentalizing and breaking down large tasks into actionable goals than Asana.

With its easy-to-use tools, you can easily assign tasks to yourself or your team members. Have a large project with multiple steps? Easily assign subtasks to make the workflow even clearer. You can even assign or tag subtasks to different team members, so everyone can easily see when their part of the project is due.

You can set tasks as one-off assignments, or use Asana’s functionality to make them recurring events. Not happy with a due date or need to reorganize your schedule? Drag and drop tasks to make arranging your team’s schedule – available to view in several convenient forms, including as to-do lists or as interactive calendars – a breeze.

2.) Communicate More Clearly

It’s easy for tasks and assignments to get lost when they’re shot back and forth in email chains or G-chat threads that get more clogged up than the traffic on Lakeshore Drive. With Asana, you’ll never again need to worry about losing a message in the digital clutter!

Asana’s in-app messaging will save you time, energy, and space in your inbox. Easily reach out to your entire team by posting in the “Group Conversations” thread, or start a dialogue within tasks by @-tagging your team members in comments.

Never worry about digging through your inbox or downloads ever again: With Asana, all of your conversations, comments, and even files can easily be stored and accessed in one virtual location.

3.) Set Up Reminders and Notifications

Stay on top of your to-do lists! It’s easy to set up Asana to send you daily email reminders of your most pressing tasks, highlighting the list of tasks, the projects each one is assigned to, and all of their due dates in one convenient email.

You can also get notifications about your team’s total progress on each project using the “Dashboard” feature. Once you’ve set up a dashboard for your team, you can receive occasional status updates about your team’s projects, with Asana notifying you how many tasks have been completed – and how many are left to go.

4.) Synchronization and Add-Ons Make Asana Easy to Use From Anywhere

One of the coolest things about Asana is that it truly is a cross-platform, cross-device application.

In addition to its mobile app – which makes it easy to use on smartphones or tablets for teams on the go – Asana is easy to synchronize with your preferred calendar software, meaning that the tasks you line up in Asana can be automatically set to appear in your Google Calendar. Never lose track of your to-do list again!

It’s also easy to import tasks into Asana from outside of the platform itself. You can use your email to quickly add tasks to Asana, for example. Simply email the proposed task to This email address is being protected from spambots. You need JavaScript enabled to view it.. From there, Asana will create a new task in the workspace you selected as the destination for messages. The email subject will act as the task name, the body the task description. You can even include attachments and set up followers by including people in the CC field. It’s that easy!

Similarly, Asana offers a browser extension for Chrome that allows you to add tasks from any webpage at all: Just select the URL and add it as a task for later or share it with your teammates with just one click.

Is your team already on Asana? Do you have any hacks or tips you’d like to share? We’d love to hear from you! And for more gadget and app ideas, check out our blog. Drop us a line to get the conversation started; our experienced team is knowledgeable and always eager to share our passion for geeky pastimes and digital marketing with you!

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Jason Finn

Founder & Chief Geek

Jason has nearly 20 years of consulting experience, predominantly in the technology space. Most recently he was the COO and Director of Technology for Rich Casto & Company, a national training and consulting organization in the real estate industry.
As a consultant for IBM, PricewaterhouseCoopers LLP, and Envision Consulting Group (now IMS Health), Jason has served clients of all sizes, including Big Pharma, Fortune 500, and Global 1000 companies:

  • Allstate Insurance Company
  • AOL (America Online)
  • Astellas Pharmaceuticals
  • Eli Lilly and Company
  • Ford Motor Credit
  • Wockhardt USA (formerly Morton Grove Pharmaceuticals)
  • Norwich Union
  • PNC Bank
  • Reynolds and Reynolds

Sarunas Budrikas

Creative Director

Sarunas is a web design and development expert with hundreds of successful projects in his portfolio. He is passionate about delivering extraordinary user experiences for every client and consistently goes above and beyond everyone’s expectations. As an SEO expert and strategist, he can optimize your website, or app, to get the most out of it, day in and day out. Sarunas holds a degree in Electrical Engineering from Kaunas Technology University, in Lithuania. Sarunas now lives in Chicago, and calls it home.

Alexandra Olsavsky

Client Experience Specialist

Alex specializes in content generation and social media promotion for Geek | Chicago clients, helping to solidify their presence in the online community. This includes blog writing, graphic design, co-ordination and design of weekly newsletters, and active engagement on Facebook, Twitter, Google+, and LinkedIn. Outside of Geek, Alex is a classically-trained soprano who professionally performs around the city of Chicago (most recently with the Chicago Baroque Band, and with the Rolling Stones for their "50 and Counting" tour).